All applications shall be mailed to:
Franklin Oaks HOA
Architectural Review Committee
ATTN: Mark Kirchmeyer
2953 Brook Mill Court
Oak Hill, Virginia 20171
Each application will be checked for complete information by the ARC,and an acknowledgement card will be sent. The ARC will meet periodically to review applications. The approval or disapproval will be given and notice sent within 45 days of receipt. Applicants who provide insufficient information will be notified and required to submit complete applications prior to ARC review. Complete applications must conform to the Guidelines and include all information required to submit complete applications prior to ARC review. Complete applications must conform to the Guidelines and include all information required by the Guidelines (clear, concise drawings, explanation of style, or color) and about which there are not indications of conflicting opinion. Under some circumstances, the signatures indicating awareness of the affected neighbors must be supplied. The signature shall include those who are most affected because they are adjacent and/or have a view of the change.
The decision of the ARC will be sent by letter to the address on the application, whether or not the applicant attends the meeting.
An appeals procedure exists for those affected by an ARC decision who feel that any of the following criteria were not met by the ARC when reviewing an application:
a. Proper procedures were followed during the administration and review process.
b. The ARC decision was not arbitrary, but had a rational basis for disapproval as shown in the ARC's response to the applicant.
To initiate the appeals procedure applicants must submit a written request to the Board of Directors for an appeal within 5 working days of receiving the ARC decision. Other affected residents must submit the same type of request. The Board of Directors will review these cases and may hold a hearing.
The Covenants (Article V, Section 5.4) required the ARC to insure compliance by all lot owners with the architectural review standards. The following enforcement procedures have been adopted by the Board of Directors.
1. All violations will be confirmed by a site visit by the ARC.
2. The owner will be contacted as soon as possible concerning the violation. (In those cases involving violations which are subject to increase or enhancement with the passage of time, a violation notice will be sent immediate1y by certified mail.)